MaxLife Podcast · Episode

The Trap of Being the Problem Solver (And What It’s Costing You)

If you're the one everyone turns to when things break, you might be the reason your business can't grow. Chris Clearfield breaks down the problem-solving loop that keeps high performers stuck and what it's actually costing them.

With Chris Clearfield59mLeadership · Entrepreneurship · Complexity
The short version

Being the go-to problem-solver feels like strong leadership, but it's often reactivity in disguise. Author and coach Chris Clearfield explains that every time you jump in to fix things, you disempower your team, create more complexity, and trade long-term satisfaction for a short-term dopamine hit. The real shift is moving from doer to designer, from chasing reward to building for satisfaction. That starts with one honest question: how are you contributing to the conditions you say you don't want?

Key moments
What you'll take away

9 ideas from this conversation

01

Problem-solving is reactivity in disguise

Jumping in to fix things feels like ownership, but Chris calls it "reactivity masquerading as responsibility." It disempowers your team every single time.

02

You're chasing reward, not satisfaction

Solving problems gives you a dopamine hit. But dopamine is reward, not satisfaction. The two compete, and most entrepreneurs don't realize which one is running the show.

03

Complexity grows with interconnections

It's not the number of parts that creates complexity, it's the number of unexpected connections between them. More problem-solving adds more connections, not fewer.

04

Your team can't grow if you keep rescuing

Every time you step onto someone else's patch, you signal that they can't handle it. Ownership in others only grows when you stop filling the gap.

05

The doer has to become the designer

What worked when you started, hustling, chasing, solving, stops working at scale. The next level requires designing the system, not running inside it.

06

Urgency is the transaction, awareness is the transformation

Ben's framing landed hard: the pull of urgency keeps you transacting. Awareness is what opens the door to actual transformation.

07

Control always has a payoff worth naming

Chris doesn't just tell clients to delegate. He asks what they get from holding on. Until you name that payoff, the habit doesn't budge.

08

Core tensions don't get resolved, they get designed around

Every business has a central tension, like speed versus standardization. The goal isn't to pick one side but to know when to lean which way.

09

The question that opens everything

"How am I contributing to the challenges around me that I say I don't want to exist?" Chris calls it a compassionate question. It's also the hardest one most entrepreneurs never ask.

Full show notes

The Trap of Being the Problem Solver (And What It’s Costing You)

Why constant problem-solving creates more complexity, not less

Chris Clearfield opens with a definition most entrepreneurs haven't heard: complexity isn't about how many moving parts you have, it's about the number of interconnections between them. Every time you step in to solve a problem, you add a connection. You create a precedent. You signal to your team that the answer lives with you. "Our solution isn't actually creative," Chris says, "it doesn't actually bring our team into play, and it disempowers our team from stepping forward." The result is a business that gets more tangled, not simpler, the harder you work.

This is the trap. And it's invisible from the inside because it feels like leadership.

The problem-solving loop entrepreneurs can't see from inside it

Chris describes the pattern clearly: a mature business, a capable team, and an owner who still ends up with every issue landing on their desk. He worked with a property management entrepreneur who put it this way: "I've got my hands tied on the steering wheel and then I let go and hope somebody else will take over, and then things go wrong and I grip back on tightly again." That cycle, grip, release, grip again, is the problem-solving loop. And the reason it's so hard to break isn't willpower. It's that the loop is built on reward.

"When we solve that problem, it's really giving us that dopamine hit," Chris explains. "And that is at the center of reward-based learning." The problem isn't that the reward feels good. It's that reward competes with satisfaction, and most entrepreneurs don't realize that's what's happening.

Reward vs. satisfaction: the distinction that changes everything

This is the sharpest idea in the conversation. Entrepreneurs say they want free days, a team that takes ownership, space to focus on vision. Those are markers of satisfaction. But the problem-solving loop keeps delivering reward instead, and reward is faster, louder, and more immediate. "People are pursuing reward instead of satisfaction," Chris says, "and that is a distinction that I think so many entrepreneurs miss because they're operating from inside the reward loop."

Ben frames it as the difference between happiness and joy, between a transaction and a transformation. The caterpillar just keeps eating. At some point, you have to stop eating and transform. "If the caterpillar could just keep eating," Chris says, "it would become just a huge caterpillar that couldn't transform and could never fly."

How to move from urgent to strategic: a real client example

Chris shares the story of an entrepreneur running an industrial equipment repair company. She had a whiteboard full of strategic priorities she never got to, because urgency always won. Instead of telling her to just stop chasing urgent work, Chris asked a different set of questions: what's the upside of urgency for you? What are you afraid of if you lean into the strategic instead?

A few weeks later, she emailed him. A rush job came in. She looked at her whiteboard, asked two questions, how much profit is in this job and how does saying yes or no affect the customer relationship, and declined the work. "It's not that that's the right answer for her," Chris is careful to say. "But what she was able to do in that moment was make an aware choice instead of being pulled along by her habit."

That's the shift. Not a different decision, an aware one.

Why delegation fails without understanding what you get from control

"Just delegate" is advice that doesn't work for most entrepreneurs, and Chris is direct about why. Control has a payoff. Until you name what you're getting from holding on, and what you're afraid of losing if you let go, the habit stays in place. "Once you understand what you're holding on to and what you're afraid of," he says, "that just opens up the possibility for you to not only see yourself, but to design a system that lets you move forward in a totally different way."

This is where the personal history matters too. Chris shares his own: growing up as an only child with subtle pressure to perform, absorbing the belief that "if I'm not successful, I'm not loved." He's done the work to reshape that narrative. And he's clear that you don't need anyone else to change for you to start. "The gaze is always pointed inward."

The High Altitude Entrepreneur framework and where to start

Chris's book gives entrepreneurs a structured way to map the core tensions in their business, co-design around those tensions with their team, and build the conditions for real ownership. The companion workbook, free at highaltitudebook.com, runs alongside the reading so you're applying the framework to your actual business as you go.

His diagnostic starts with two questions: do you want to be somewhere different than where you are today, and are you curious about how your own tendencies have created the conditions you say you don't want? If both answers are yes, the work can begin.

He's also building a community called Elevate, a small-group salon for entrepreneurs to bring live challenges and practice something harder than problem-solving: sitting with a challenge long enough to let others grow through it too. Connect with Chris on LinkedIn or start at highaltitudebook.com.

Quotable

Lines worth sitting with

We end up in this problem-solving loop where we solve the problem, we do so in a condition where there's stress and reactivity, so our solution isn't actually creative, it doesn't actually bring our team into play, and it disempowers our team from stepping forward.
Chris Clearfield
Entrepreneurs are pursuing reward instead of satisfaction. And that is a distinction that I think so many entrepreneurs miss because they're operating from inside the reward loop.
Chris Clearfield
I've got my hands tied on the steering wheel and then I let go and hope somebody else will take over, and then things go wrong and I grip back on tightly again.
Chris Clearfield, quoting a client
How am I contributing to these challenges around me that I say I don't want to exist? Because I think that's a really powerful opening to the work of transformation that we all get to do.
Chris Clearfield
Free · No. 68 of the series

I'm the one who fixes everything, and I'm exhausted by it
Reflection Worksheet

The episode is 59m. This worksheet is fifteen minutes. The fifteen minutes is the part that changes anything: five questions from this exact conversation, pointed at your business and your life. Answer them on paper while the ideas are still fresh, and they become yours for good.

  • The Fix You Grab
  • The Hit You Get
  • What Your Grip Costs
  • Satisfaction, Made Real
  • The Fire You Don't Touch
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The guest

Meet Chris Clearfield

Chris Clearfield on the MaxLife Podcast

Chris Clearfield

Author, coach, and complexity expert · "The High Altitude Entrepreneur"

Chris Clearfield is a Harvard-trained scientist who started his career in physics and biochemistry before moving to Wall Street and eventually into leadership consulting with organizations like Microsoft and ExxonMobil. He now coaches entrepreneurs on breaking free from the problem-solving loop and designing businesses that create real satisfaction, not just reward. His book The High Altitude Entrepreneur pairs a practical framework with a free companion workbook available at highaltitudebook.com.

Questions, answered

Questions & answers

Why do entrepreneurs keep solving problems even when they know they should delegate?
Chris Clearfield explains it as a reward loop: solving problems delivers a real dopamine hit, which reinforces the behavior regardless of whether it serves the business. Until an entrepreneur understands what they're getting from staying in problem-solving mode, and what they're afraid of losing by stepping back, the habit stays in place. Awareness of the loop is the first step to breaking it.
What is the difference between reward and satisfaction in business?
Reward is immediate and dopamine-driven, the hit you get from closing a deal or fixing a crisis. Satisfaction is longer-lasting and tied to things like team ownership, free time, and building toward a vision. Chris argues that the problem-solving loop keeps delivering reward while actively competing with the satisfaction entrepreneurs say they actually want.
How does constant problem-solving hurt team ownership?
Every time a leader steps in to solve a problem, they signal to the team that the answer lives with the leader. Over time, the team stops stepping up because they've learned the leader will handle it. Chris calls this disempowerment, and it's one of the main reasons businesses stall even when the owner is working harder than ever.
What does it mean to move from doer to designer as an entrepreneur?
It means shifting your primary job from executing and fixing to architecting the system your team operates inside. Chris frames it as recognizing that what worked when you started, being the fastest, most knowledgeable problem-solver, actively blocks growth at a certain stage. The designer role is about setting up conditions for others to take ownership, not filling every gap yourself.
How do you identify the core tensions in your business?
Chris's High Altitude framework starts by naming the central trade-offs that every business faces, like speed versus standardization, or urgent client work versus strategic priorities. The goal isn't to resolve those tensions by picking a side but to understand when it's appropriate to lean into one versus the other. His free companion workbook at highaltitudebook.com walks you through this process alongside the book.
What is the first question to ask if you're stuck in a problem-solving loop?
Chris ends the episode with the question he leaves every audience: "How am I contributing to the challenges around me that I say I don't want to exist?" He frames it as a compassionate question, not a self-blame exercise. It's the entry point to seeing your own patterns clearly enough to actually change them.
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Social caption — long
If you're the one everyone relies on to fix things, you might be the reason your business can't grow. Chris Clearfield, author of The High Altitude Entrepreneur, joined Ben Laws on the MaxLife podcast to break down the problem-solving loop that keeps high performers stuck, and why it's not a discipline problem, it's a design problem. Chris explains the real difference between reward and satisfaction, why "just delegate" never works without understanding what you get from control, and how to move from being the doer to being the designer of your business. If you've ever looked at your whiteboard full of strategic priorities and wondered why you never get to them, this one's for you. Full episode + free reflection worksheet at https://maxlifecoach.com/episodes/the-trap-of-being-the-problem-solver-and-what-its @MaxLifeBenLaws
Social caption — short / quote
You're not stuck because you're not working hard enough. You're stuck because the thing that made you successful is now the thing in the way. Chris Clearfield on the MaxLife podcast. Listen at https://maxlifecoach.com/episodes/the-trap-of-being-the-problem-solver-and-what-its @MaxLifeBenLaws
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Subject: This episode hit close to home

Hey,

Thought of you when I listened to this one. Chris Clearfield was on the MaxLife podcast talking about why being the go-to problem-solver in your business is actually costing you, and it's not what you'd expect.

He makes this distinction between reward and satisfaction that I haven't heard anyone put so clearly before. Worth 59 minutes.

https://maxlifecoach.com/episodes/the-trap-of-being-the-problem-solver-and-what-its
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